Office Manager

Full Time – Fixed Term Maternity Cover

We are looking for a highly organised and competent Office Manager to be responsible for providing administrative support to the Norwich office and senior management team, alongside office communications and event organisation on a Fixed Term Maternity Cover.

You will provide general reception duties, administrative support, set up, management and maintain office and project controls system, in line with company, customer and project requirements.

About Morgan Sindall

Morgan Sindall provides national construction and infrastructure services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves.

Our Leadership are focussed on building a sustainable and profitable business unit based on selective, relationship-based business driven by outstanding people who are motivated by delivering an exceptional customer experience.

Relationships with our customers and supply chain partners drives our business strategy. We have a balanced approach to securing new work, engaging with customers and frameworks that offer the opportunity for long-term relationships and repeat business.

About the role:

• Ensure stationery levels are maintained and order where necessary maintained
• Prepare for new starters, coordinating inductions etc.
• Ensure Risk Assessment and associated documentation is kept on file
• Ordering new and returning old IT equipment
• Prioritise and manage, multiple internal projects including internal training days and staff briefings
• Manage office meeting rooms, receive and welcome visitors, ensuring a professional and courteous welcome, answering any questions about the business confidently.
• Receive and welcome visitors and ensure that, on arrival, all visitors consistently receive a professional and courteous welcome, whilst maintaining a pleasant appearance of the office.
• Booking and coordinating networking events. Tracking attendance and coordinating and arranging small to large Morgan Sindall business lunches, networking events and general events from inception through to event date
• Maintain the files and document logs as required by the project team(s)
• Organise, manage and file, project documents and drawings in conjunction with project and corporate naming and numbering procedure
• Check that all information complies with specified company formats, templates and standards
• To support live sites with mobile site administration, assisting with document control / printing and system support

Ideally you will have:

• Previous Office Manager experience
• Educated to NVQ level or equivalent
• Knowledge of construction practices and standards
• Knowledge in use of spreadsheets, database and job specific software such as 4Project
• Experience setting up and using electronic document management systems
• Ability to keep clear and accurate records and reports

What are we looking for?

You will have good writing, analytical and problem solving skills, with the ability to manage a list of tasks whilst working alone or as part of a team.

What can we offer you?

You will be part of a growing and dynamic team of people who are passionate about what they do and enjoy the challenge and pace of work in a hardworking environment. Our employees work collectively and we actively encourage them to challenge each other to succeed.

We recognise that our employees play a vital role in helping us achieve our goals. As a result, the company develops and promotes employees who share their same sense of dedication. Our strength is our people whose skills, knowledge and integrity keep us at the forefront of our industry.

Equality, Diversity and Inclusion Statement

Morgan Sindall Construction seeks to recruit the best person for each of our roles, based on merit alone and free from bias. We’re committed to treating all our job applicants fairly and with respect, irrespective of their protected characteristic.

We celebrate our diverse teams who make Morgan Sindall Construction the inclusive, collaborative and rewarding place it is to work. We hire the best in the industry, provide them the support to achieve their goals and challenge them to make a real impact on our business.

We are an equal opportunities employer, with the Positive About Disabled People ‘Two Ticks’ accreditation.

If you are interested in furthering your career in an inclusive and supportive environment, apply to us today.

Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK. In the recruitment process all applicants are required to provide the necessary right to work information and documentation. Our recruitment process should be accessible to all

Please note, interviews may take place before the closing date, and we reserve the right to close applications early.

Recruitment Agencies: Morgan Sindall Construction has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies. Please note that any CVs submitted will be deemed as gifted to Morgan Sindall and any agency terms & conditions associated with the use of such CVs will be null and void.