Office Manager

Full Time 37.5 hours – Happy to talk Flexible and Agile Working

We are looking for a highly organised and competent Office Manager to be responsible for providing administrative support to the Newcastle office and senior management team, alongside office communications and event organisation.

About the Role

You will provide general reception duties, administrative support, set up, management and maintain office and project controls system, in line with company, customer and project requirements, along with:

• Ensure stationery levels are maintained and order where necessary maintained
• Prepare for new starters, coordinating inductions etc.
• Ensure Risk Assessment and associated documentation is kept on file
• Ordering new and returning old IT equipment
• Prioritise and manage, multiple internal projects including internal training days and staff briefings
• Manage office meeting rooms, receive and welcome visitors, ensuring a professional and courteous welcome, answering any questions about the business confidently.
• Receive and welcome visitors and ensure that, on arrival, all visitors consistently receive a professional and courteous welcome, whilst maintaining a pleasant appearance of the office.
• Booking and coordinating networking events. Tracking attendance and coordinating and arranging small to large Morgan Sindall business lunches, networking events and general events from inception through to event date
• Maintain the files and document logs as required by the project team(s)
• Organise, manage and file, project documents and drawings in conjunction with project and corporate naming and numbering procedure
• Check that all information complies with specified company formats, templates and standards
• To support live sites with mobile site administration, assisting with document control / printing and system support

About You

You will have good writing, analytical and problem solving skills, with the ability to manage a list of tasks whilst working alone or as part of a team, along with:

• Previous Office Manager experience
• Educated to NVQ level or equivalent
• Knowledge of construction practices and standards
• Knowledge in use of spreadsheets, database and job specific software such as 4Project
• Experience setting up and using electronic document management systems
• Ability to keep clear and accurate records and reports

Benefits

We strive to support our colleagues to achieve a healthy work-life balance. We understand that many of our people have family and personal responsibilities and so we are committed to providing that support. Pension Scheme matched up to 6%; 26 days holiday plus bank holidays and rising to 30 days after 8 years’ service and the holiday plus scheme; Private Healthcare Cover; Life Assurance up to 4 times your basic salary; Recognition for professional qualification/membership achieved up to £1000; Mental Wellbeing and Employee Supports; People Portal for high street discounts; Long Service Awards; Sharesave Plan; Incentive Scheme; Enhanced Family leave and more!

About Us

Morgan Sindall provides national construction services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves.

Our Leadership are focussed on building a sustainable and profitable business unit based on selective, relationship-based business driven by outstanding people who are motivated by delivering an exceptional customer experience.

Relationships with our customers and supply chain partners drives our business strategy. We have a balanced approach to securing new work, engaging with customers and frameworks that offer the opportunity for long-term relationships and repeat business.

We have strong pipeline of work in the North East and Cumbria made up of preferred bidder and negotiated projects which are due to commence over the coming months.

Please refer to the full Job Description upon completing your application

At Morgan Sindall Construction we encourage diversity of people and thought, and we embrace peoples’ differences.

Everyone is unique and we value the different ideas, experiences, and perspectives that each individual brings to their work, their team, and the wider business.

We are committed to ensuring we create the very best place to work in the industry, and an environment where every person feels included and is treated equally, fairly and with respect.

We actively promote an inclusive culture where you can be yourself at work. It’s this approach we believe brings out the best in everyone and creates a fun, dynamic, innovative, and rewarding environment.

Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.